Italian Fit Out ( I.F.O. Srl )
About the job
ADMINISTRATIVE SPECIALIST
Company: IFO ITALIAN FIT OUT COMPANY
Job Title: ADMINISTRATIVE SPECIALIST
Department: OPERATION
Reporting lines: Project Manager / Construction Manager
Qualification and Education
Degree in Commerce, Office or Building Management, Economics, or equivalent education
Skills and experience
• 5 to 10 years of proven accounting experience in ID or fit out on Site Construction.
• Proficient Excel utilizing, pivot tables, pre-formatted tables, and complex formulas
• Strong typing ability and IT literacy.
• Excellent verbal, listening, and written communication skills in English, with perfect spelling, punctuations
• Ability to handle sensitive, confidential information.
• Ability to communicate openly and positively with all colleagues and partners at all time
• Strong work ethic, with creative and innovative attitude toward complex problems
• Ability to research and document new solutions
• Detail oriented, highly self-motivated, positive team-player attitude, and ability to work with minimal supervision with a willingness to take initiative
• Must be able to manage multiples tasks and changing priorities in a quick-paced environment
• Interested and aware of international working team
• Health and safety procedures and legislation wise
Job Description
The Site Administrative Specialist:
• Provide full administrative support to Project Director and Construction Manager, with project-related daily duties on Site
• Independently identify and respond to daily issues that arise in the Site
• Develop understanding of routine aspects of the business and reply to inquiries not requiring supervisor’s direct attention
• Completes expense reports, maintains schedules, plans events and coordinates meetings
• Creates presentations using graphics and clear writing and other office activities photocopying, typing meeting notes ensuring the accuracy of format
• Develops and standardizes the site administrative tasks in line with IFO standards and procedures
• Work cross-functionally with and support our internal departments by providing administrative data for project programs
• Assist in weekly and monthly project reporting updates.
• Develop and maintain positive relations with the site, project and management team
• Assist with the enforcement of IFO policies and procedures and adhering to local regulations during the execution and the completion of the project
• Purchase material for events, office supplies, medical supplies
• Manage multiple projects and meet deadlines in a fast-paced environment.
• Prepare ad hoc reporting as required.
• Makes travel arrangements in collaboration with Head Office
Contract details
Contract: Permanent
Location: Vietnam – HCMC / Hanoi
Salary package: tbd
Probation period: as per VN Labor Law