Sunrise Events Viet Nam (SEV)
About the job
Key Responsibilities
- Continuously improve and develop business performance within constraints.
- Responsible for managing events and ensuring deadlines and budgets are met.
- Evaluate the quality of SEV suppliers and recommend changes where appropriate.
- Liaise and negotiate terms and contracts with key vendors, sponsors, and partners.
- Hire, train, and educate part-time staff on proper event protocols/procedures, particularly day-of logistics.Negotiate and coordinate payments to vendors and prepare & manage documents to track expenses.
- Provide effective and timely service to all clients assigned and manage each relationship professionally and profitably.
- Utilize IT solutions to evaluate event performance/quality and prepare metrics presentations to plan improvements.
- Communicate progress, client/event feedback and results of business development activities internally as requested.
- Proof all materials prepared by creative, media, studio, print shop and production before presenting to sponsors/partners and ensure other account executives maintain high standards of attention to detail.
- Stay informed on the latest industry trends and best practices and share with team members where appropriate.
- Manage staff and allocate staff resources according to changing needs in alignment with our partners.
- Coordinate elements of events such as conferences, shows, charity events, business meetings, employee appreciation events and virtual events.
- Work closely with the COO & Race Director in managing senior-most relationships leading up to and during event week. This includes venue owners, sponsors, regulators and government authorities, third-party service providers, vendors, public safety providers and volunteer staff coordinators.
- Develop clear and comprehensive presentation materials for sponsors, corporate partners, and government authorities.
Traits
- Detail-oriented and able to finish a task well.
- Organized, detail-oriented and able to prioritize
- Ability to win others over and create win-win outcomes
- Strong management skills across a diverse range of events/ activities
- Creative problem-solver who works well within a team environment
- Ability to work independently with focus, sound judgment and initiative
- Ability to pivot when need to the high priority items while keeping the big picture in focus
- Ability to thrive in a fast-paced high-pressure setting while juggling multiple tasks/relationships.
Experience/Requirements:
- Manage staff training issues.
- Data-driven decision-making skills.
- Exceptional writing & communication skills.
- Ability to do detailed PowerPoint Presentations.
- Familiarity with Microsoft Office suite of resources.
- Willing to work evenings and weekends during events.
- Experience implementing health and safety procedure.
- Strong Project Management experience or certification.
- Prior experience in event management/production preferred.
- Excellent interpersonal skills with a proven ability to negotiate.
- Experienced with a wide range of events, logistical issues related to events and producing new solutions.
- Bachelor’s degree in a related field (events management, hospitality, communications, marketing, finance, behavioural science, sports management) or similarly striking life experience is required.