Sales Administration Assistant

AVL Wines

About AVL:

Australian Vintage Limited (AVL) is an ASX listed company and owner of the multi-award winning McGuigan, Tempus Two, Nepenthe and Barossa Valley Wine Company brands. At AVL we believe in making the world a smaller place through sharing good times.

We are proud that our Buronga Hill Winery and Merbein Packaging Facility are 100% powered by wind and solar energy. Specifically, 30% coming from solar panels on site at the Buronga Hill winery and the balance coming from off site wind and solar parks through our partner Flow Power.

About the role:

We have an exciting opportunity for a team-centric and detail driven Sales Administration Assistant to join our Asia Sales team.

In this newly created role, you will provide strong administration support with a specific focus on sales administration and production planning & inventory management.

The Asia Sales team operates with a high degree of internal and external stakeholder engagement, across several different countries so a strong aptitude for organisation and detail is crucial.

Reporting to the Sales Manager South East Asia (Singapore based) your primary duties will include:

  • Coding orders for the team for all markets;
  • Order processing support and status follow-up, including PO compliance check
  • Assisting in the preparation of wine dinners, winemaker trips and trade fairs organisation
  • Assisting in the collating of sales data & marketing collaterals for customers business reviews
  • Assisting in completing necessary market legal paperwork
  • Be responsible for stock levels of Asia dedicated stock, by managing production requests and reworks;
  • Be the Asia team’s go-to contact for demand planning requests
  • Identify and communicate Slow Moving Stock (SMS) lines to the team to build up stock offers

We are looking for:

  • Strong written and verbal communication skills; fluent in English;
  • Written & Spoken Mandarin advantageous, although not essential
  • Detail oriented and the ability to work with a high degree of accuracy
  • Highly organized and flexible, ability to multitask and meet changing deadlines
  • Openness to work in a small team and taking on different tasks with enthusiasm
  • Intermediate Microsoft Office skills i.e. Outlook, Word, Excel and PowerPoint
  • A team player who can easily adapt to working within a complex international environment
  • A minimum of 3-4 years in providing personal assistant/general administrative support
  • Stock management experience and understanding is highly regarded

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